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Stand Specifics

Important Stand Specifics. 

STAND SPECIFICS

FLOOR PLAN: An exhibition floor plan is provided for your information, for the Sculpture Gallery, the Lantern and Long Harness Room and The Mews. For the Marquee go to "Book a Marquee"

TABLES: There are 2 table options, 6’ x 2.5’ (1.82 x 0.75m) called 6' and 5’ x 2.5’( 1.5 x 0.75m) called 5'. There are various options of stands in the three areas. You can zoom over the plans to see them more easily in the "Book a stand" sections of the website. Please bring your own table cover (which extends to the floor on three sides). Two chairs will be provided for each stand. Please have a notice on your stand with your business name printed clearly on it.

You are able to buy a type of stand not a specific number. You can request a particular number at checkout or by email. The earlier you book the more likely it is you will have your choice of a particular stand. We will respond by email with your allocated stand number. Items must not be placed on the floor in front of or to the side of your stand. No extra tables are permitted.

LIGHTING: Those stands which have access to electricity are identified. Please bring your own lighting. No flashing lights permitted.

DISPLAY: Some stand locations are against the perimeter or external wall and some are in the middle of the room. Those which are in the middle of the room are backing onto another exhibitor. Please be considerate. The stands in The Mews have great scope for display with windows looking out onto the streets from little shops.

ELECTRICS: Some stands are near an electric power point others are not. Please tell us on your booking form or by email if you wish to have a stand with access to electricity. Exhibitors may not provide their own extension lead. If an extension lead is required please let us know at checkout and we will provide one. Where there is access to electricity it says Elec. Where there is no electricity it says No Elec. If you buy a stand with access to electricity the charge has already been added to your total. Terms and conditions can be found in the information section.

There is very limited GPRS mobile PDQ and no WiFi for card transactions. This has been promoted on our website and on Woburn's so visitors are aware of this.

 

TIMINGS

BUILD UP & BREAKDOWN: Exhibition build-up is on Sunday 11th June 2017 from 8.00am. All exhibitors must be ready before 9.45 am. Breakdown is from 4pm. Please breakdown as quickly as possible as we have only got access until 5pm.

EXHIBITION HOURS: Visitors have the opportunity to visit the exhibition on Sunday from 10am until 4pm.

GENERAL

PARKING: There is unpaid parking in the vicinity.

DROP OFF: Drop off is from 8am to 9.30am. Unloading is at the same level as the Hall. Please ask for a slot. You will need your unloading pass with you. You may not park or leave your car in the unloading bays. Please follow the instructions of the parking and traffic management marshals at the venue at all times, this is for everyone's safety and will make parking and unloading as smooth as possible. The first floor to The Mews has no lift, stock will have to be carried up the stairs.

BADGES: Two exhibitor wrist bands will be provided on your stand. Please wear these at all times. Only two people are permitted behind each stand at any one time. At the end of the exhibition we will collect badges in to be recycled for another year.

EXHIBITION GUIDE: The guide will be given to the general public on arrival at the teddy bear part of the festival.

DISABILITY: The Sculpture Gallery has partial provision for the disabled. There are wheelchair accessible toilets. The first floor of The Mews will not be accessible.Please notify the organiser if you have any special requirements.

FEEDBACK FORM: A feedback form will be provided during the day together with the option of booking the next exhibition. Please complete your feedback form online or for collection in the afternoon.

FIRST AID: In case of an accident or emergency please contact the organiser. There are qualified first aiders on site

ORGANISER: Please contact Hilary Pauley with any queries on hap@mkps.co.uk

REFRESHMENTS: Tea and coffee facilities are available at and near the Sculpture Gallery, together with a variety of food. No food may be brought into the Sculpture Gallery.

EXHIBITION GUIDE: There will be exhibition guides for distribution to exhibitors and to the general public. Further details can be found on the website.

 SMOKING: The Sculpture Gallery is a non-smoking venue.

EMERGENCY EVACUATION: Please familiarise yourself with the evacuation procedure.

TOILETS: Toilets are found in the Sculpture Gallery and the Antique Centre

CHILDREN: Children may not enter the venue at set up and break down. Between 10-4pm they must be accompanied by an adult at all times. Children under 16 may not stand behind the stands.

DOGS: Assistance Dogs only may enter the venue

DRESS: Exhibitors are asked to dress professionally. No scruffy trainers, shorts, ripped jeans or other casual attire is acceptable. Edwardian dress is encouraged in The Mews. The Sculpture Gallery has an English Country Gentleman feel.

INSURANCE: Your stock and belongings must be insured by you. Please ensure you have Public Liability insurance to cover anyone who may be hurt during the fair, set up and break down, by your goods or chattels

TERMS AND CONDITIONS: Terms and conditions can be found on the homepage of the website.

Please contact Hilary Pauley with any queries on hap@mkps.co.uk  mobile 07875874854 day  01908642111.  www.115yearsofteddybears.com

 

 



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